IMAP and SMTP
You can also access your
e-mails with other e-mail programs besides Outlook (such as Thunderbird).
However, access via other e-mail programs is then only possible via the IMAP standard protocol for the basic e-mail functions. You can use the additional team functionalities only with the Outlook Desktop App or Outlook Web Access (OWA ).
You can reach the Outlook server both within and outside the university network via IMAP or SMTP.
Access with each is possible only with the SSL/TLS-encrypted variant.
Server for incoming messages
- IMAP server: email.uni-passau.de, port 993
- Username: Username: ZIM ID (in abbreviated form, such as example01)
- Password: associated password
- Encryption: SSL/TLS
Servers for outgoing messages
- SMTP server: email.uni-passau.de, port 587
- Username: Username: ZIM ID (in abbreviated form, such as example01)
- Password: associated password
- TLS encryption is supported: in the configuration of the outgoing mail server, such as in Thunderbird, enter STARTTLS for 'Connection Security'.
What follows is a step-by-step presentation of the configuration using Thunderbird.
In Thunderbird IMAP there are so-called subscriptions. By default, only a few folders are selected there. The Trash, Sent etc. folders are set by Thunderbird and are not synchronised.
It is, therefore, necessary to subscribe to all required (to synchronising) folders. The easiest way to do this is by right-clicking on the account > Subscriptions.
Step 1:
In Thunderbird, go to 'Account Settings'. Here, this dialogue will open.
Step 2:
Click on 'Account Actions' in the lower left and then on 'Add E-mail Account'.
Step 3:
Here, in the first field, enter your first and last names. Enter your
student e-mail address in the second field and the associated password in the third. Confirm your entries with 'Next'.
Step 4:
Now your username and the data regarding the servers and will be displayed for you. Click 'Finish'.
Step 5:
Additional information opens after this step as well. Here you can view and change the port, server address, and other things. Click 'Finish' for the final time.
In the following, the configuration is shown step by step using IMAP (iOS).
Step 1:
Search for the app in the App Store and then download it.
Step 2:
Once the download is complete, you will find yourself on the app's home page. Select 'Other' at this point.
Step 3:
You can now create a new account. Enter the necessary information such as name and e-mail address (ZIM_username@ads.uni-passau.de), as well as the corresponding password.
Click on 'Next'.
Step 4:
Now store the relevant data of the IMAP server for incoming and outgoing e-mails.
Step 5:
In the last step, you can save the stored information.
You will now be navigated directly to your e-mails.
Support
If you have further questions or are unclear about Outlook, you can find more information here:
If you encounter further problems, please contact ZIM Support.
Further details, tips & tricks, tutorials, videos and much more can also be found in the official Outlook Help Center from Microsoft.
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